What are the 3 Stages of Portfolio Structuring ?
Understand
Analyze
Plan
What is Part of the Understanding Phase ?
Vertiefung:What Steps are neccassary to create an Understanding of the Portfolio ?
create Strategic Transparency
create operational Transparency
Strategic Control
Vertiefung:How to create strategic Transparency ?
Give an Example!
First, create strategic transparency by deriving concrete corporate
(sub-)goals from the corporate strategy.
Vertiefung:What do we typically form for the strategic transparency ?
We create a Roadmap
Vertiefung:What do we need to create operational transparency ? And what is Part of it ?
Portfolio component inventory
Parts
Vertiefung:Describe the Matrix of Strategic and Operational Transparency
Top performers have both high strategic clarity and a high operational transparency.
Vertiefung:What are top performing comapnies perform to have a great portfolio understanding ?
Both top and low performers review their project portfolios regularly, but top performers review their portfolio strategy twice as often as low performers. Top performers also review their portfolio composition about every quarter, whereas low performers do so only about 2.8 times a year.
What is a prerequisite for project execution and why is it neccassary ?
Project proposals / business cases
What is the purpose of a project proposal
Vertiefung:What could be conditions for project approval ?
What could be elements of a project proposal ?
Is it smart to require a project proposals for every project ?
No you need to look at the size / effort. it’s not wise to waste time creating a proposal for a small project. Oftentimes the effort of creating a proposal outways the project effort.
You could criterias for which you want proposals or even require diffrent types of proposal for diffrent sized projects.
(Small Project — One Pager, Big Project — Business Case)
Name and Explain Successfactors top performing companies use to have a great portfolio understanding
Explain/Draw Model
Research Paper: The Role of PPM in fostering both Deliberate and
Emergent Strategy (Kopmann, Kock, Killen, Gemünden 2017)
What is Strategic Control ?
While feedback controls follow a post-action approach, the feed-forward model enables strategic management to anticipate deviations, threats and opportunities in a timely fashion.
What is strategic control made of ?
(name the 3 elements of strategic control)
Draw/Explain the conceptual model of how strategic control influences Project Portfolio success
Backed by study from prof.
Vertiefung:What do emperical findings imply on structuring ?
What are the 3 Steps/Activities of Analyzing in context of portfolio structering?
(they don’t have an order)
What are the first groups we differentiate projects into ?
Vertiefung:Why do top performing Companies have less manditory projects?
top performers think more critically and question if projects are really manditory (—> more room for other Projects)
Vertiefung:(big task) Visualize the Steps of Portfolio Analyzing and list what could be used in those steps
Name possible comparison characteristics for Strategic Buckets
Name the Steps to prioritze projects in a portfolio and give example Criteria/Tools/Methods to do those
Name the most used evaluation criteria + examples (Vertiefung)
why is the NPV dangerous for more innovative projects (verstehen)
Which procedure can be used to analyze what projects fit the strategy.
grob verstehen
How to compile the project evaluations / possible portfolios ?
Why should we compile/visualize possible portfolios?
To use it as a basis for discussion.
What can be derived from the project evaluations ? (+ define)
A Ranking List
What need to be considerd in Structering, especially dealing with portfolios
project interdependencies
What are Dependency management challenges?
Name a Example of project dependency types
one of them
What can be used to capture and visualize dependencies ?
Scoring Matrix
Name/ List Successfactors used by top performers regarding Analyzing - Portfolio structering
What should be done in the planning stage of portfolio structering ?
Define the Tool which can be used to visualize the comprehensive time and capacity.
GANTT Chart
What are things we need to look when assigning resources to projects ?
At resources especially those already occupied from currently running projects and mandatory projects
What are the finishing steps for project structering + what is done in those
Name/ List Successfactors used by top performers regarding Planing - Portfolio structering
Last changeda year ago
