Here are some common business scenarios that may prompt changes in a company’s chart of accounts:
Regular Updates in Daily Business Operations:
Initial Configuration of SAP S/4HANA Cloud:
Updates for New Scope Item or Country/Region:
Changes During Special Cases:
Which of the following best describes the Record to Report (R2R) process?
One Answer
In most cases, maintaining and updating a chart of accounts involves a variety of users performing various tasks in the development (D), test (T), and production (P) systems:
Describe the maintenance Process
implementation stage:
configurations experts make changes in the configuration steps in D
The modifications are then transported to T and then to P.
accounts in T and P are read-only
During daily business activites, the user submits a request to the authorized users
What is CBC also called?
Not central business configuration
development workspace
What is a significant part of the Fit-to-Standard Analysis process?
When it's time to map your organization's G/L accounts to the standard accounts provided in the delivered chart of accounts, you'll define account determination during the Explore Phase of the implementation project.
But what happens when you're in the middle of a system upgrade or just before the transport release to the production system, and you need to make changes urgently?
In such instances, an alternative manual method for transporting these changes is available, but this option only works for modifications already recorded in the current open transport. This allows them to be manually transferred to the production system.
Following this, you can execute any modifications, like renumbering the new G/L accounts using the associated configuration steps.
This function controls which accounts are transferred to the production system. Three implementation statuses are available:
I - In Process
N - Not Used
P - Productive Use
What is a good example for open item or clearing accounts?
a travel expense clearing account.
The employee travels. He receives invoices. Invoices will be posted on the clearing account. Finally the trip is finished, the clearing account is cleared with postings on travel expense account.
Managing open items is a standard feature for customer and vendor accounts. A vendor or customer invoice is always handled as an open item by the system.
It remains open until a payment or credit note is matched against it, changing its status to a cleared item.
What are the three variations of open item management?
Clearing accounts for banks…
when performing parallel accounting using the ledger approach
Goods receipts / invoice clearing account
Name possible ways to activate open item management
Via app: manage operating gl accounts
via to schedule a job (schedule a program execution) in the Schedule Accounting Data Changes app
The Schedule Accounting Data Changes app is a powerful tool that aids you during both setup and upgrade phases.
It lets you schedule tasks to change some master data at the company code level.
In addition to the manual journal entries entered by the users or through varied interfaces,…
In addition to the manual journal entries entered by the users or through varied interfaces, numerous Financial Accounting (FI) journal entries can also be generated automatically by specific business operations.
I am on a trip. I am sleeping in a hotel. My accounting department posted an invoice for the hotel. After the trip, I post my expense report. It clears the invoice of the hotel. But there is a difference. What is a practical way to handle the difference?
I create a new account for this rounding differences. By using the acoount determination, I can assign the account to this process.
It is the case with the trip and the difference to be posted. There are tolerance groups. I have two different company codes. And there is another group of accounts, that needs another threshold. How can I set the right tolerance group?
First: Assign a default tolerance group to each company code
Second: Assign additional tolerance groups for different types of accounts
Name three functions of document types:
Number range for the document type: Each document type must have a number range assigned to it.
Reverse document type: The document type specified in the field Reverse document type is used when a reversal transaction is performed. If you do not specify a reversal document type, the system uses the same posted document type as well for the reversal document.
Account types allowed for postings: Assets, Customer, Supplier, Material, G/L, Secondary costs.
On which two options can number ranges be based?
Continuity: With the beginning of a new fiscal year, SAP S/4HANA continues the numbering from where it had previously left off (the current number) for the next sequence. So, it doesn't restart from the beginning of the number range.
Annual Basis: In this option, SAP S/4HANA resets to the first number in the range at the start of every new fiscal year. This process guarantees that there are always enough numbers in the range to accommodate the year's transactions.
What is the function of field status groups?
The field status controls the information to be entered and displayed for each general ledger account when an accounting document is processed.
Describe an Scenario an Scenario where you need the function Field Status Group.
Schreibe so, dass es eine Kundenanforderung sein kann.
I create a new Account. This account is for travel expense. I want to enter the final destination in the document. This is why I use field status groups.
How can you group the field status for a group of accounts? Like Cash Accounts or expense accounts?
How can you enter different filed status groups for different company codes?
Field Status Group
Field Status Variant
Why are Reversal Reasons usel?
Imagine having a travel expense account. Postings on it will have mistakes. You can use reversal reasons to correct it.
You want to reverse a journal entry. If you post it, the underlying debit and credit balance increases. How can you prevent this from happening?
It helps to not increase the total debit and credit balance
Use function negative postings.
the incorrect journal and the negative postings sum up to zero.
How can you make sure, the taxes for travel expense are posted correctly?
Set up Tax type -> Input tax (supplier invoices)
Set up Tax code -> for the tax calculation
Set up Tax rate -> the actual tax rate for input tax (VST)
What do you use when you want to decide whether you want to use taxes on accounts or not?
Tax categories
They can decide whether to use not tax-relevant. It is even possible to decide between input tax or output tax.
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The CO dept. wants to change costs from marketing to product development. the FI periode is closed. they open it to make changes to the postings. But this is not good for the postings in the FI. What is good way to enable this co postings without messing up FI?
You use extension ledgers
Name the function of the extension Ledger: Data is in Standard Ledger but it still needs reorganziation
Adjustment
Even though documents like sales or purchase orders might not yet have accounting relevance, they are likely to result in postings over time
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Last changed23 days ago