Modern Letter Writting 8

Recipient

• A law firm, company or institution

• Man, name unknown

• Woman, name unknown

• A person, name and sex unknown

• Man, name known

• Woman, name known, married

• Woman, name known, single

• Woman, name known, marital status unknown

• Married or unmarried couple, name unknown

• Married couple, name known

• Unmarried couple, names known

• 2 men, names unknown

• 2 women, names unknown

• A person, name and particular title known

• Friend or colleague

John Smith (a new client)

Deborah Slater (a new client - you don't know if she is married)

Lowe and Steele solicitors (you don't know which solicitor is going to be dealing with this case)

Mattheis Schmit (a familiar client - you are on good terms with him)

Maria Gabanna (a lawyer in America)

Rebecca Wallis and Patrick Donaghue (new clients, brother and sister)

Martin Barley (a doctor)

RSGK Bank plc (you want to write to their legal department)

The ToolHire Company (you want to write to its Managing Director)

Jeremy and Patricia Simpson (new clients, they are a married couple)

Bella Robson (you know she is married and she uses her married name)

Owner of Links Ltd (you know it is a woman, but you don't know anything else about her)

Salutation

• Dear Sirs / Dear Sir or Madam

• Dear Sir

• Dear Madam

• Dear Sir or Madam

• Dear Sir and Madam

• Dear Mesdames

• Dear Mr Thorley

• Dear Mrs Ratcliffe

• Dear Miss Singh

• Dear Ms Pinto

• Dear Mr and Mrs Clarkson

• Dear Mr Rice and Ms Matthews

• Dear Mr Rice and Ms Matthews

• Dear Judge Fox

• Dear Professor Silvestri

• Dear Alison

Dear Mr Smith

Dear Ms Slater

Dear Sir or Madam

Dear Ms Gabanna

Dear Mattheis

Dear Sir

Dear Sirs

Dear Mr and Mrs Simpson

Dear Judge Barley

Dear Madam

I have the pleasure of enclosing herewith the draft sale and purchase agreement in respect of the property hereinafter known as 25 Laurel Way, Chatsworth, for your perusal.

With this letter I have included the first version of the sale document regarding the house 25 Laurel Way, Chatsworth.

I am pleased to enclose the draft contract in respect of 25 Laurel Way, Chatsworth (the Property).

I have now received a response from Total Kitchens to the letter that you told me to write for you. I am afraid that the manager of the company has denied your allegation that they have broken their promise to you. Under the circumstances I suggest that we start a case in the court in order to ask for some money for your losses. Having looked at the evidence that you have given me I deem that the court will concur with you and find in your favour.

I must tell you that according to current civil procedure rules we've got to send them what is known as a 'letter before action' before we actually begin any legal proceedings. This letter gives them one final chance to acknowledge your claim and make us an offer to settle the matter. If they do not avail themselves of this opportunity to act in this way then we are able to proceed with our claim.

Kindly furnish me with your confirmation that I should send this letter before action. Please do not hesitate to ring me or visit me if I can be of further help.

We deem that you are not acting in accordance with your undertakings.

The parties named hereinbefore agree as follows:

I am writing pertaining to your letter dated 1.5 July 20XX.

We respectfully request that you telephone us.

I have received a letter from the solicitors acting for the vendees confirming that their clients can now proceed with the purchase of your property.

Please contact me with all due haste.

My client says that this point is true.

In your letter of 10 December you definitely gave up your right to repayment.

Your actions amount to an unequivocal break of the contract.

You haven't paid any money in the last three months and your mortgage account is now in arrears of £2400.

The total sum due to people that you owe money to is £6527.

We consider that you are fully to blame for the injury suffered by our client.

I … Deborah Hasting and am writing in connection with the building contract that you entered into with my client on 14 March 20XX.

I … the following contractual obligations remain outstanding:

I …  notify you that you must take immediate action to remedy these matters. …

… and hope that this matter can be resolved without the need for further action.

Clients c… lawyers

Clients i… lawyers

Lawyers … for clients

Lawyers a…clients

Lawyers r... clients

Lawyers … of clients

Lawyers … clients' instructions

Lawyers … legal proceedings (no article 'the' before legal proceedings)

Lawyers … legal action (uncountable noun no article 'the' or 'a' before legal action)

To act … someone

To act … behalf … someone

To be instructed … someone

To do something … a date (to impose a deadline)

… a period … time

… a date (to set out a timescale)

To look forward … something

To hear … someone

I act for Stephen Collier. Mr Collier has consulted me regarding the dispute between you.

Mr Collier informs me that you entered into a contract with him in May of last year. It was agreed that you would act in the capacity of consultant for my client to assist him in his business of importing goods into this country from Eastern Europe. My client tells me that you have not fulfilled your obligations under the aforesaid contract and that he is losing income as a result.

I am instructed that you assured my client that you had excellent business contacts in Warsaw and Prague and could furnish my client with goods from those areas at a much more competitive price than he is currently paying. Mr Collier tells me that he covered the costs of two travels that you made to visit Poland and the Czech Republic in July and September of last year respectively. He has provided me with all of the receipts in respect to these trips.

As my client has seen no benefit from these trips abroad and has no proofs that you made the trips, we request evidence of your activity on my client's behalf or a full reimbursement of my client's outlay concerning this project. My client wants to know how you spent his money.

Naturally my client has no wish to continue his business relationship with your consultancy firm and we require the immediate return of any paperwork or other confidential documents that you may have in your possession with regard to my client's business affairs.

If we do not receive a satisfactory response from you within 14 days of receipt of this letter then I have said to my client that he has grounds to start proceedings against you without further notice. Please note that if this matter comes to the court then you will make additional costs.

I would be most grateful if you would acknowledge receipt of this communication at your earliest convenience.

I look forward to hearing from you.

I was hired by Mr Felton as his lawyer.

My thanks for your letter of 6 May 20XX. Our client has now told us what he wants to do.

I think the judge will agree to what we suggest.

Mr Felton wants to have back the money that he has spent on hiring lawyers for this case.

Tell me if you agree to do what we say we want in this letter.

To my most distinguished colleague, Ms Booth.

I am most honoured to write to you as the legal representative of James Black, Esquire.

My client laments that his two previous letters have not received response nor payment.

I would be grateful if you would kindly acknowledge receipt of the documents enclosed herewith.

I advise that we initiate negotiations at your earliest convenience to resolve this issue in an amicable fashion.

I need you to send me more informations about this.

 If you do not pay us now, we will take you before the court.

I don't think what you told about my client's behaviour in this situation is correct.

I have more things that I want you to explain me.

Your client definitely said that my client could starting building on this land.

I hereby advise you that I am instructed by Mrs Shirley Malloy.

My client informs me that you have failed to respond to the abovementioned letter.

Due to your conduct in this matter, we have no option but to issue proceedings forthwith

I attach a copy of the contract hereto

Please supply me with the information that I request hereunder.

l … on behalf of Mrs Shirley Malloy.

My client informs me that you have not responded to … letter.

Your … leaves us with no choice but to issue proceedings …

I have … a copy of the contract.

Please supply me with the information … in this letter.

Kindly fumish me with the following information.

In the event that I am unable to attend the meeting on 4 January, I will inform you by email at least 24 hours in advance.

Pursuant to the local planning regulations, I do not think that you will get permission to build on land that is so close to the river.

My client will procure all necessary documents by the end of this month.

Your client has failed to execute his obligations under the contract.

This case has had a negative effect upon a great many persons.

We deem it necessary to carry out an independent audit of the company accounts.

Your client determined the contract on the 28 July.

Mr Smith undertook to complete the building work within three weeks.

We will instigate legal action without further notice.

Please send me a copy of all documents pertaining to this matter.

Your client gave his express consent to allow my client access to all of the partnership's financial information.

My client has suffered many damages due to this breach of contract.

I am writing to request advices about starting a new business in the USA.

You should buy an insurance in case you are sued under the indemnity clause of the contract.

She doesn't have many evidences to support her case.

My client has a valuable evidence to support her case.

My client requests compensations for the earnings that she has lost as a result of the breach of her employment contract.

Do you have any proofs to support what you are alleging?

I have carried out many researches into this matter on your behalf.

Allege ->

Disturb ->

Admit ->

Amend ->

Dismiss ->

Respond ->

Abate ->

Distinguish ->

Lose ->

Please send me your advise about this problem.

I look forward to your respond.

My travel to England was by plane.

The euro is weak against the dollar at the moment and this has had a bad affect on business.

Do you have prove of what you say?

How long was the yesterday's meeting?

 I have an appointment with Anthony Costello in the morning.

 The clause 5 of this contract deals with termination.

The force majeure clause is at the end of the contract.

The court in Dobson Street was built in 1855.

If you do not pay my bill I will see you in the court!

The damages awarded to my client amounted to £15,000.

My client was awarded £15,000 in the damages.

What interest level can you offer us if we borrow the loan?

My client does not wish to lose more time on this matter, nor to spend any further expense.

Payment for these goods was owed on 21 April and we request payment of the late amount immediately.

The legal quarrel between your client and the bank arose because your client did not reimburse his debt.

My client refuses your allegations and if you pursue this matter further we think the court will judge in our favour.

Thank you for instructing Morton and Partners to act for your behalf.

I am a partner in this firm and will have overall responsibility of your case.

We are obliged to add VAT to our charges, currently of the rate of 17.5%.

All payments you make to this firm will be placed at a client account in your name.

This firm is audited from external auditors from time to time.

We cannot accept responsibility of intercepted emails or viruses and we will assume safe arrival of emails 24 hours after they are sent.

Thank you for your letter … 10 December.

Further … our telephone conversation this morning I am pleased to confirm my client's acceptance of your offer.

Our client will also be seeking compensation … his loss of salary calculated from the date of the accident.

You will be able to claim certain other expenses incurred … a result of the accident.

Perhaps you could let me know if our proposal is acceptable … you.

The most important provisions … the agreement are as follows:

Clause 7 covers the sale … partnership assets.

Clause 8 covers partnerships … other entities.

Clause 9 covers restrictions on transferring shares … third parties.

Please let me know if there are any other matters … which you require advice.

Most esteemed Julia Payne

Your dispute with Callaghan & Sons Ltd.

I have now had a response to the letter that I sent to Callaghan & Sons Ltd for you on 14 June. I am afraid that the manager of the company, Paul Callaghan, has refused your claim that they have dishonoured the contract that they entered into with you in March of this year. I enclose a copy of Mr Callaghan's letter, which we received yesterday.

The company's attitude to your claim is much as we expected. Mr Callaghan seems to be relying on the fact that he had no formal written contract with you, to escape his responsibility for the bad work that he carried out at your home.

Under the circumstances I suggest that we issue Callaghan & Sons with a letter before action, in which we will state that you intend to go to the court without saying more if this matter is not dealt with to your satisfaction. Having looked at the evidence that you have given me, including the photographs of the work that Callaghan & Sons did in March and April, I have every confidence that your claim will win.

I would be grateful therefore if you would consider how you wish to proceed and let me know quickly.

Please do not hesitate to call me or visit me if I can be of further assistance.

Dear Colleague

Taylor v Abernathy Sports & Leisure Ltd

I refer to your letter addressed to my client which has the day 14 July 20XX written on it.

This letter is in connection with the law suit that has been made against my client, Abernathy Sports & Leisure Ltd, by your client, Mr Taylor. Mr John Rogerson at my client's head office has been dealing with this quarrel to date, and he has supplied me with copies of all of the relevant documents.

To begin with the legal reasons for Mr Taylor's claim, I understand that his complaint is in respect of an injury to his neck that your client had during a session in my client's Liverpool gymnasium and fitness centre. Your client claims that he was using a new weights machine and that no-one from my clients' employees was available to give Mr Taylor instructions as to the safe use of the machine before he was allowed to use it. As a result of this Mr Taylor injured his neck and claims my client was in breach of the duty of care owed to him. In short, Mr Taylor claims that my client was not careful.

I see from the claim form that Mr Taylor is claiming for loss of his money from working as well as for moral damage.

My client intendeds to file a defence to this allegation on the basis that several employees can provide strong evidence to the contrary. In addition, my client will seek to recover from Mr Taylor any money for lawyers and court expenses arising from this matter. Perhaps your client would like to reconsider his claim in the light of this information.